Time Report Dictionary Dog
Time reporting and travel calculation with Proapps in desktop
1.0 Information for officials
As a civil servant, you are entitled to the allowances according to the tax legislation.
In order for allowances to be paid tax-free, the following three conditions must be met:
- The employee makes a business trip with an overnight stay that is more than 50 km outside the usual place of business and residence.
- The tax-free amount paid may not exceed the standard amounts for tax-free allowance, currently SEK 240. At each overnight stay, a taxable night allowance is also paid, currently SEK 120.
- NYAB as an employer needs to have a basis, a travel invoice, which contains information about the employee's business trip. This criterion is met when using Proapps.
As a civil servant, you can receive both full and half allowance, depending on departure and return time.
Full day - the journey begins before 12.00 on the day of departure and ends on the day of return after 19.00.
Half day - the trip starts at 12.00 or later on the day of departure, or ends on the day of return at 19.00 or earlier.
1.1 Time reporting
As a salaried employee, you can report time, expenses, allowances and mileage allowance via the web. You can also certify time reports for the employees you are responsible for.
Log in to https://nyab.proapps.se/ with the same username as in Pyramid. Usually the first two letters of the first name and the first two letters of your last name.
The password is "Proapps" the first time you log in. You will then be asked to change your password.
1.2 Record your time
Click the above icon on the desktop.
Start by clicking on the calendar to choose which day or week you want to register time for.
At the bottom of the page, select the project. You can either browse through all available, or search by name and project number. Then select activity.
Enter the time code you want to use.
Enter the number of hours during each day. You can write a text if you want it to be visible to the attestant and if it should finally be included on the invoice.
Once you have registered your line, click on "Add". The row (s) are then laid out as below. You will receive information about who the time transaction will be sent to for certification. See "Project Manager".
1.3 Changing lines
If you want to change a line, you can click on it . Here you can change projects, activity, number of hours and text. "Confirm" when done.
1.4 Submit lines for certification
Finally, you must send your lines for certification. You do this by either clicking on "Send everything for certificate". This line sends all lines during that week for certification.
You can also click on "For certificate" which is on the line. It only sends the specific line for certification.
Click on "Allowances" in the upper list to change the view.
Enter project and activity (Only time to enter). Then fill in the place you visited, departure and return + time.
2.1 Examples of allowances
Example 1. If you travel to the place of business on Monday morning and home on Thursday, ie work on Friday, you are entitled to 4 tax-free allowances and 3 taxable night allowances.
You fill in exactly as you left, ie departure on Monday at 07:00 and return home on Thursday at 20:00.
Example 2. If you travel to the place of business on Sunday and home on Thursday, ie work on Friday, you are entitled to 4.5 tax-free allowances and 4 taxable night allowances. You fill in departure Sunday and return home Thursday, ie just as you traveled.
If you have stayed in a hotel where hotel breakfast is included, fill in 1 under deduction breakfasts. This entails a cost deduction of currently SEK 50.
As a civil servant, you are not entitled to a taxable allowance but half a day as mentioned above. What you do to get half the allowance for departure on Sunday is to "extend" the return journey instead. Enter in Proapps that you came home at 07:00 on Friday morning, and the system calculates 4.5 allowances.
2.2 Send for certificate
Employee compensation must be paid.
If you have arranged your own accommodation, check "Own accommodation".
Refers to, where you fill in a description. For example, a business trip to Kiruna.
Then click add and send for certificate.
3.0 Mileage Compensation
Click on "Car replacement" in the top list to change the view.
If you drove your own car in the service and refueled with a fuel card from Autoplan, you must register a driving record via www.autoplan.se and fill in the number of kilometers driven in the service.
If you have used your own car and refueled the car with your own funds, you must send in a travel invoice via Proapps to have the mileage compensation paid on salary.
3.1 Add trips and codes
Select project + activity, Type of compensation, description, date and number of kilometers.
There are three variants of mileage allowance for business travel:
KM02 - Mileage compensation business trips with own car.
KM03 - Mileage compensation business trips with a diesel-powered company car.
KM04 - Mileage compensation business trips with petrol-powered company car.
Then click on "add" and do not forget to send for a certificate.